ISPN’s first meeting was held in Tokyo in 1973. The Constitution and Bylaws for conducting ISPN business were adopted at this meeting of the ISPN and revisions were approved by the Society’s membership in September 1986 (Madrid), September 2003 (Monaco) and in September 2006 (Taipei), 2010 Amended for Incorporation (Jeju Island), 2011 (Goa), 2012 (Sydney) .
These by-laws shall govern the ISPN. They will be in compliance with The State of New York Not-For-Profit Corporation Law.
The by-laws are reviewed annually by a standing committee and the Chairperson reports to the Executive Board. If substantial amendments are to be considered, these must be submitted in writing at a regular meeting of the Society and will be considered at the following regular meeting. Such amendments require a two thirds majority vote in order to be adopted.
Minor amendments may be made at any meeting of the Executive Board, if supported by a two thirds vote; such amendments were made at the 31st Annual Meeting (Monaco), the 34th Annual Meeting (Taipei), the 38th Annual Meeting Jeju Island, Korea, the 39th Annual Meeting (Goa), the 40th Annual Meeting (Sydney), the 42nd Annual Meeting (Rio de Janeiro) and the 43rd Annual Meeting (İzmir).
All members of the ISPN are encouraged to read the Constitution and By-laws and feel free to contact Chidambaram Balasubramaniam, current Chairperson of the Standing Committee of By-laws.
Article I - Name
This Corporation will be known as “The International Society for Pediatric Neurosurgery” (the “ISPN”).
Article II - Mission Statement
The Mission of the ISPN is to improve the health and welfare of children requiring neurosurgical care throughout the world by scientific research and close international cooperation irrespective of class, color, creed or economic condition.
We will strive to achieve this by:
- Promoting and supporting effective social, clinical and scientific communication between pediatric neurosurgeons, basic scientists, political and governmental bodies throughout the world.
- Developing and cementing relationships with other international organizations committed to the improvement in the health and welfare of the sick and underprivileged child.
- Promoting and developing training schemes at a national and international level in pediatric neurosurgery supported by courses for developing countries and the provision of scholarships and exchange programs.
- Supporting and promoting continued medical education within the society’s membership ensuring the maintenance of the highest levels of scientific and clinical knowledge.
- Providing practical support to under-resourced colleagues working with underprivileged children in developing countries.
Article III - Membership of the Society
The classes of membership of the Society shall be:
- Active Members
- Candidate Members
- Associate Members
- Corresponding Members
- Senior Members
- Honorary Members
- Allied Health Professional members
Active Membership shall be open to those neurosurgeons primarily interested in pediatric neurosurgery. Applications for Active Membership shall be made to the Chairperson of the Membership Committee and shall be accompanied by a curriculum vitae and letters of recommendation from two Active Members (at least one of whom is from a different institution) of the Society. Applicants for Active Membership are encouraged to present a scientific paper at one of the regular meetings of the Society.
Individuals coming from The Low and Middle Income Countries, as specified by the Word Bank, will be able to apply for a reduced annual fee. From 2016 on, also existing members will be able to renew their membership at the reduced fee, provided they are from the eligible countries. The annual fee of the Low and Middle income countries’ members shall be adapted according to the annual report of the World Bank.
Candidate Membership is a temporary category of membership. Candidate Members are neurosurgeons either still in training or recently graduated, who are in accordance with the purposes of the ISPN and who will participate in its activities. They may not vote. Applications for candidate membership shall be accompanied by a curriculum vitae and the recommendation of two Active Members (at least one of whom is from a different institution) of the ISPN. Candidate Members may not continue in this category for more than five years, but may at any time become Active Members upon recommendations of the Membership Committee and demonstration that they meet the conditions outlined in Section 2 of this article.
Associate Membership shall hold the degree of medical doctor, be in accordance with the purposes of the ISPN, and desire to participate in its activities, but do not fulfil the requirements for active or candidate membership. They shall be active in related pediatric specialties (for example, pediatrics, neurology, psychiatry, endocrinology, ophthalmology, neonatology, radiology, or oncology). Applications for Associate Membership shall be made to the Chairperson of the Membership Committee and shall be accompanied by a curriculum vitae and letters of recommendation from two Active Members (at least one of whom is from a different institution) of the ISPN. Applicants for Associate Membership are encouraged to present a scientific paper at one of the regular meetings of the ISPN. They may not vote.
Corresponding Members shall be individuals who are chosen because of their devotion and contributions to Pediatric Neurosurgery. Application for Corresponding Membership shall be addressed to the Chairperson of the Membership Committee, and shall be accompanied by a curriculum vitae and letters of recommendation from two Active Members (at least one of whom is from a different institution) of the ISPN. Corresponding Members shall not be required to pay dues or attend meetings, but are entitled to be informed about the activities of the ISPN and to participate in the annual Business Meeting of the ISPN, may not vote and may not hold office.
At the age of 65, Active and Associate Members may be appointed to Senior Membership upon the written request of the member and with the approval of the Executive Board. In order to request Senior Membership, the member must fulfill all of the following conditions:
- Over age 65 or retired from neurosurgical practice
- Fully up to date with membership dues
- Continuous membership in the ISPN over the past 10 consecutive years before requesting this change of status.
Senior Members shall not be required to pay dues nor attend Annual Scientific Meetings of the ISPN. Senior Members may attend the Annual Scientific Meeting of the ISPN, the Annual Business Meeting of the ISPN, may vote and may hold only the office of historian.
When an Associate Member passes to the Senior category, he or she assumes the title of Associate Senior Member. His/her privileges will be in accordance with those of Associate Members, not Senior Members. Thus, such members may attend the Annual Meeting of the ISPN, but may not attend the Annual Business Meeting of the ISPN, may not vote and may not hold office.
One who has made an outstanding contribution to pediatric neurosurgery may be elected as an Honorary Member, upon unanimous vote by the Executive Board after the written request of ten or more Active Members of the ISPN. The ballot for the election shall be held at the Annual Business Meeting of the ISPN. Affirmative vote of three quarters of those present shall be required for election. Honorary Members shall not be required to pay dues nor attend Annual Meetings of the ISPN. Honorary Members may attend Annual Scientific Meetings of the ISPN, but may not attend the Annual Business Meeting of the ISPN, may not vote and may not hold office. Honorary Members shall be able to participate in other activities of the ISPN and may be members of Standing or Special Committees.
Allied Health Professional Members
Allied Health Professionals such as Nurses, Physical and Occupational Therapists may join the Society. Applications for Allied Health Professional (AHP) Membership shall be addressed to the Chairperson of the Membership Committee, and shall be accompanied by a Curriculum Vitae and letters of recommendation from two Members of the Society, provided that at least one is an Active Member. AHP members shall be required to pay a reduced membership fee ( as recommended by the Membership Committee) and are entitled to attend Annual Scientific Meetings at AMP rates. They are entitled to participate in the Annual Business Meeting of the Society but they may not vote and may not hold office. They may be invited to participate in other activities of the ISPN and be members of Standing Committees and Special Committees.
Admission to the Society. The applications of all candidates who request admission to the Society must be reviewed and approved by the Executive Board before the names are placed on the ballot for election at the annual Meeting.
Membership participation in Society. Active, Candidate, Associate, Corresponding, Senior, Honorary and AHP Members may participate in the activities of the ISPN and may be members of standing or special committees. Only Active and Senior members shall have the right to vote at the Annual Business Meetings of the Society. Only Active Members may be elected to the Executive Board or be Chairpersons of Standing Committees.
Termination of membership. Membership shall be terminated by resignation, removal from the roll, expulsion, change of professional standing or lack of participation in the Society.
- Any member wishing to resign from the Society shall submit his/her resignation in writing to the Secretary, who shall present it to the Executive Board at the next meeting. No member’s resignation shall be accepted until his or her dues are paid.
- Any member who is more than two years in arrears in payment of dues, in spite of having received at least three notices to pay, shall be removed from the roll of members and notified by the President. Reinstatement of membership will not be allowed unless previously owed dues are paid.
- A member may be censured, suspended, or expelled from the ISPN if he or she is stripped of either his or her professional license or academic degree, if he or she is proven to have caused damage to the ISPN by conscious acts, or if there is conclusive evidence that he or she has acted in a manner derogatory to the reputation of the ISPN or any of its members. A motion for censure, suspension or expulsion must be presented to the Executive Board by at least two members. On receipt of such motion the Secretary will notify the member of the lodged motion and its particulars. The motion will then be presented to the Executive Board at their next meeting. The member charged may be present and may be accompanied by counsel. He or she may present any evidence he or she feels appropriate and will be given the opportunity to call witnesses in his or her defense. The motion will be forwarded to the membership for their consideration only by unanimous vote of the Executive Board. A secret vote will be held at the same Annual Meeting’s Business Meeting. A two-thirds majority vote of the members present will be required to pass the motion. Before such a ballot, the member shall be given the opportunity to make any statement he or she desires and may be represented by counsel if he or she so desires. There shall be no examination of witnesses or introduction of further evidence before the membership.
- A member who changes his or her professional standing shall be required to give due notice of his or her new status. If such notice is not given, a motion for reconsideration of his or her membership may be presented to the Executive Board by at least two members. The Executive Board may take, at the Annual Business Meeting, a recommendation for a change in the class of membership or a termination of membership. This will be decided by a simple majority of the members present and voting.
- An active member who does not participate in the ISPN activities during four consecutive meetings may be removed from the membership roll, providing the member has received due notice of the meetings and does not provide the Secretary justification, in writing, for his absence. Termination of membership in such a case shall be confirmed at the Annual Business Meeting upon recommendation of the Executive Board.
Article IV - Executive Board
The control of the ISPN shall be vested in the Executive Board, which shall manage the affairs of the ISPN and perform its duties in accord with the purposes and principles and other requirements of the Bylaws of the ISPN and in conformity with the provisions of the Not-For-Profit Corporation Law of the State of New York, USA.
The Executive Board shall consist of the President, the President-Elect, the Chairperson of the Annual Scientific Meeting, the Immediate Past-President, the Secretary, the Treasurer, and the Chairpersons of the By-Laws, Membership, Scientific Program, Liaison, Education, Ways and Means, Audit, Communication, and Ethics & Morals Committees. Note that each member of the Executive Board can, at any one time, hold only one position in the Executive Board. Each of these members of the Executive Board shall have voting rights. The Historian, the Editor of the Journal and the Editor of the Guide shall be non-voting members of the Executive Board.
The word “term” in the following sections refers to the one year interval between the ends of two successive Annual Business Meetings. No member of the Executive Board except for the President, President-elect, the Chairperson of the Annual Scientific Meeting, the Historian, the Editor of the Journal and the Editor of the Guide can serve more than five consecutive years on the Executive Board.
The President shall hold office for one term and cannot be re-elected. The President shall be the chief executive officer of the ISPN; he or she shall preside at all meetings of the board; he or she shall have the general management of the affairs of the ISPN and shall see that all orders and resolutions of the board are carried into effect.
The President-Elect shall also be elected for one term but will be the President for the succeeding term. During the absence or disability of the President, the President-Elect shall have all the powers and functions of the President. The President-Elect shall perform such other duties as the Executive Board shall prescribe, and subject to the direction of the President.
The Chairperson of the Annual Scientific Meeting shall be the person selected to organize the Annual Scientific Meeting of the ISPN. He or she shall hold office for one year and cannot be re-elected to the same office. The Chairperson of the Annual Scientific Meeting shall be responsible for making arrangements and providing facilities for the Annual Scientific Meeting. He or she shall have the right to appoint others who will assist in arrangements for this meeting. The Chairperson of the Annual Scientific Meeting will strive to manage the budget of the Annual Scientific Meeting such that there is no financial loss to the ISPN. He or she shall work in close agreement and co-operation with the Chairperson of the Scientific Program Committee, which is ultimately responsible for the content of the scientific program of the Annual Scientific Meeting.
The Secretary of the Society shall hold office for two terms and can be re-elected.
The Treasurer shall be elected for two terms and can be re-elected. The Treasurer shall have the care and custody of all the funds and securities of the ISPN, and shall deposit said funds in the name of the ISPN in such bank or trust company as the Executive Board may elect; he or she shall, when duly authorized by the Executive Board, sign and execute all contracts in the name of the ISPN, when countersigned by the President; he or she shall also sign all checks, drafts, notes, and orders for the payment of money, which shall be duly authorized by the Executive Board and shall be countersigned by the President; he or she shall at all reasonable times exhibit his or her books and accounts to any Executive Board member of the ISPN upon application at the office of the ISPN during ordinary business hours. At the end of each corporate year, he or she shall have an audit of the accounts of the ISPN made by The Audit Committee who shall present such audit in writing at the Annual Meeting of the Executive Board, at which time he or she shall also present an annual report setting forth in full the financial condition of the ISPN.
Nine additional Executive Board Members shall be the Chairpersons of the By-Laws, Membership, Scientific Program, Liaison, Education, Audit, Ways & Means, Communication, and Ethics & Morals Committees respectively. They will hold office for one term and may be re-elected.
The Historian shall be appointed by the Executive Board upon recommendations of the Nominating Sub-committee, as a non-voting member of the Executive Board. The Historian shall preserve the archives of the ISPN and shall prepare from time to time a report at the request of the Executive Board.
Unless otherwise provided in the Certificate of Incorporation, a majority of the entire Executive Board shall constitute a quorum for the transaction of business or of any specified item of business. Business transactions can be completed physically or electronically.
Unless otherwise required by law, the vote of a majority of the Executive Board members present at the time of the vote, if a quorum is present at such time, shall be the act of the Executive Board. Voting can be done at physical meetings or electronically. Each Executive Board member present shall have one vote.
Each Executive Board member shall hold office until the expiration of the term for which he or she was elected and until his or her successor has been elected and shall have qualified, or until his or her prior resignation or removal.
The Executive Board, by resolution adopted by a majority of the entire Executive Board members, may designate from among its members an executive committee and other committees, each consisting of three or more Executive Board members. Each such committee shall serve at the pleasure of the Executive Board.
The Executive Board shall have the general supervision of the affairs of the ISPN and shall perform those duties specified in these By-Laws. It is subject to the orders of the ISPN and none of its acts shall be in conflict with action taken by the ISPN.
Article V - Meetings
The regular meetings of the ISPN shall be held at a time and place proposed by the Executive Board at least 2 but no more than 5 years in advance of the proposed meeting. It shall be the charge of the Executive Board to arrange a meeting annually.
The Annual Meeting of the ISPN shall take place in rotation in various countries, by invitation of the active members of the Society. Such invitations shall be made for at least two years before the proposed Meeting.
Every regular Annual Meeting of the ISPN shall include, in the following order, the three successive sessions:
- A meeting of the Executive Board presided by the President of the ISPN.
- A Scientific Meeting, presided by the Chairperson of the Annual Scientific Meeting.
- A Business Meeting of the Society, presided by the President of the ISPN.
The Chairperson of the Annual Scientific Meeting and the Chairpersons of the Communication, the Scientific Program and Liaison Committees, and the Treasurer shall constitute the Organizing Committee of the Annual Meeting.
The Organizing Committee shall be responsible for making arrangements and providing facilities for the Annual Meeting. It shall have the right to appoint others who will assist in arrangements for this meeting.
Special Executive Board Meetings, additional to the Annual Executive Board Meetings, may in exceptional circumstances be called by the President of the ISPN at the request of the Secretary, the Immediate Past-President and at least one Executive Board member.
The membership present at the Annual Business Meeting of the ISPN shall constitute a quorum for business. At the meetings of the Executive Board, the majority (8) of the members of the Executive Board (15) shall constitute a quorum for business.
Special meetings of the Executive Board shall be held upon notice to the Executive Board members and may be called by the President upon 14 days’ notice to each Executive Board member either personally or by mail or by email or by any other agreed means; special meetings shall be called by the President or by the Secretary in a like manner on written request of two Executive Board members. Notice of a meeting need not be given to any Executive Board member who submits a waiver of notice whether before or after the meeting or who attends the meeting without protesting prior thereto or at its commencement, the lack of notice to him or her.
A majority of the Executive Board members present, whether or not a quorum is present, may adjourn any meeting to another time and place. Notice of the adjournment shall be given to all Executive Board members who were absent at the time of the adjournment and, unless such time and place are announced at the meeting, to the other Executive Board members.
Speakers invited by the Scientific Program Committee shall have the right to attend the scientific meeting with the same privileges as other members of the ISPN but shall pay no registration fees. Physicians and those persons approved by the Organizing Committee who wish to attend the Annual Scientific meeting may do so after paying the established fee for the meeting. They shall be entitled to receive the scientific material prepared for that Annual Scientific Meeting.
Article VI - Executive Authorities
The officers of the ISPN shall consist of the President, President-Elect, the Chairperson of the Annual Scientific Meeting, the Immediate Past-President, the Secretary of the ISPN, the Treasurer, and the Chairpersons of the Audit, By-Laws, Membership, Scientific Program, Liaison, Communication, Education, Ways and Means and Ethics & Morals Committees. The officers of the ISPN, including the Chairpersons of the Standing Committees, shall constitute the fifteen members of the Executive Board, as established in Article IV, Section 2. All officers shall be elected or appointed to hold office until removed by action of the Executive Board. Each officer shall hold office for the term for which he or she is elected or appointed and until his or her successor has been elected or appointed and qualified.
Any officer elected or appointed by the Executive Board may be removed by the Executive Board with or without cause. In the event of the death, resignation or removal of an officer, the Executive Board in its discretion may elect or appoint a successor to fill the unexpired term.
No member of the Executive Board except for the President, President-elect and the Chairperson of the Annual Scientific Meeting can serve more than five consecutive years on the Executive Board.
Article VII - Standing Committees
The By-Laws Committee shall consist of the elected Chairperson and two active members appointed by the Executive Board. It shall be the duty of this Committee to review the Constitution and By-Laws, to seek proper advice when indicated, and make recommendations as to changes.
The Membership Committee shall comprise the elected Chairperson and two other active members appointed by the Executive Board. It shall be responsible for considering nominations for membership. It will study every particular case in accordance with Articles II and III of this Constitution and Bylaws and shall make recommendation for further action to the Executive Board.
The Scientific Program Committee shall comprise the elected Chairperson and an ex-officio member (the Chairperson of the Communication Committee) with the addition of any other members of the Society requested by the Chairperson of the Committee and approved by the Executive Board. The Scientific Program Committee shall be responsible for preparing the scientific program of the meeting as indicated in Article V. The Scientific Program Committee will allow generous time for open discussion in the scientific program, shall decide the latest date for submission of manuscripts, establish the means of abstract submission and inform the membership of same, select from submitted abstracts papers for oral or poster presentation, and organized the order of oral presentations. It shall work with the Chairperson of the Annual Scientific Meeting to determine the length of time for the oral presentations so as to accommodate to the Chairperson of the Annual Scientific Meeting’s plans for special presentations and social events. It shall make available to the Chairperson of the Communication Committee and the editorial office of the Society’s official journal such material as may be decided by the Executive Board.
The Liaison Committee shall be composed of the elected Chairperson and other active members representing Africa, Asia, Australasia, Europe, North America and South America, appointed by the Chairperson and Executive Board. It shall be the duty of the Liaison Committee to study areas of common interest and also the Committee shall make recommendations for activities to be considered by the Executive Board.
The Education Committee shall comprise the elected Chairperson and as many members as he/she may wish, subject to approval by the Executive Board. The Education Committee shall be responsible for gathering information, conducting personal or co-operative studies or surveys, and for organizing any special meeting, which would enable it to accomplish the purposes of the ISPN.
The Communication Committee shall comprise the elected Chairperson and as many active members as he/she may wish, subject to approval of the Executive Board. Subject to direction of the Executive Board, the Chairperson of the Communication Committee shall be responsible for the ISPN’s website and for the publication of any such publications as may be requested by the Executive Board.
Ethics and Morals
The Ethics & Morals Committee shall comprise the elected Chairperson and as many active members as he or she may wish (with approval of the Executive Board). Subject to direction of the Executive Board, the Chairperson of the Ethics & Morals Committee is vested with full responsibility for evaluating specific situations and making recommendations to the Executive Board for consideration and action.
The Nominating Committee and Nominating Sub-committee
There shall be a Nominating Committee, chaired by the President of the ISPN, comprising the members of the Executive Board, augmented by the Immediate Past President.
The Nominating Sub-committee shall be constituted by three past presidents who are not members of the Executive Board and who were most recently in office, and two members of the Society, not members of the Executive Board who shall be elected annually at the preceding Annual Business Meeting of the Society and who shall not be eligible for consecutive re-election.
This Subcommittee shall request nominations for all offices before the Annual Meeting of the Executive Board. The Nominating Sub-committee shall prepare a slate of officers and committee chairmen who shall be presented to the Nominating Committee at the Annual Meeting of the Executive Board for assessment and approval before submission to the Annual Business Meeting. The slate of the Nominating Subcommittee can be modified by the Nominating Committee by adding names but not by deleting names. Members may suggest other candidates in writing prior to or by nominating at the Annual Business Meeting. The candidates will be voted on individually at the Annual Business Meeting.
Reminder that care must be taken when preparing the proposed slate of officers to ensure that one individual is not unintentionally selected for two different positions in the Executive Board, which is not allowed as stated in Article IV, Section 2.
An Auditing Committee of three members shall be appointed by the President of the ISPN before each regular meeting and shall have the duty of auditing the Treasurer’s accounts at the close of the calendar year in which that regular meeting was held. The appointed Chairperson shall then report to the next Annual Business Meeting.
Ways and Means.
A Ways and Means Committee shall consist of a Chairperson and two members appointed by the President for one term. It will be their responsibility to identify worthy recipients of scholarships to attend the annual meeting and present these applicants to the Executive Board for its approval.
Such other Sub-Committees, standing or special, shall be appointed by the President of the ISPN or the Executive Board from time to time, as deemed necessary to carry out the work of the ISPN. The president shall be an ex-officio member of all the sub-committees
Article VIII - Publications
Section 1 Journal
The Executive Board will designate the official journal of the ISPN. It will advise the journal’s publisher on its preferences with regards any replacement of the editor-in-chief. The Editor will be a non-voting member of the Executive Board and will advise the Executive Board on the journal’s health and activities.
Section 2 Guide
The ISPN publishes the Guide, an online textbook as part of its educational mission. The Executive Board will appoint the Editor of the Guide. The Editor will be a non-voting member of the Executive Board and will advise the Executive Board on the Guide’s health and activities.
Article IX - Funds
The necessary funds to achieve the objectives of the Society shall be raised through:
- Membership fees as determined by the Executive Board.
- Grants, donations, legacies and gifts.
- Proceeds of the activities organized by the Society.
Article X - Amendment of By-Laws
These Constitution and By-Laws may be amended at any regular meeting of the ISPN by a two-thirds vote, provided that the amendments have been submitted in writing at the previous regular meeting. Minor amendments and additions to this Constitution and Bylaws, which do not controvert or alter the sense of the present document, may be made at any meeting of the Executive Board on the affirmative vote of two-thirds of the members present.
Article XI - Rules and Regulations
The order of procedures of the Executive Business Meeting of the ISPN (Article V, Section 3a) shall be as follows:
- The call to order.
- The reading of the minutes.
- Unfinished business.
- Reports of the Officers and Committee Chairmen.
- Election of new members.
- Election of Officers and Committee Chairmen.
- Appointment of Committees.
- New Business.
These Bylaws shall govern the ISPN. They will be in compliance with The State of New York Not-For-Profit Corporation Law.
Article XII - The Seal
The seal of the ISPN shall be as follows:
Article XIII - Construction
If there be any conflict between the provisions of the Certificate of Incorporation and these By-Laws, the provisions of the Certificate of Incorporation shall govern.
Article XIV - Offices
The principal office of the ISPN shall be in the County of New York, State of New York. The ISPN may also have offices at such other places within or without this state as the Executive Board may from time to time determine or the business of the ISPN may require.
CONSTITUTION AND BYLAWS OF THE INTERNATIONAL SOCIETY FOR PEDIATRIC NEUROSURGERY
A Not-forProfit Organization incorporated in New York City, USA (2010)
Founded – 1972 – Chicago, USA
Constitution adopted – 1973 – Tokyo, Japan
Amended – 1986 – Madrid, Spain
Amended – 2003 – Monaco
Amended – 2006 – Taipei, Taiwan
Amended for Incorporation – 2010 – Jeju Island, Korea
Amended – 2011 – Goa, India
Amended – 2012 – Sydney, Australia
Amended – 2014 – Rio de Janeiro
Amended – 2015 – İzmir, Turkey